Now Hiring: Office Manager
Office Manager Job Duties:
Maintains integrity, confidentiality and office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; and monitoring clerical functions.
Maintains all applicable accounts receivable, accounts payable, invoicing and all month end processing.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records and maintaining inventory management.
Process titles, registrations, and contracts and assist customers in securing financing.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Contributes to team effort by accomplishing related results as needed.
Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
Responsibilities:
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Organize and schedule meetings and appointments
Manage relationships with vendors, service providers and customers, ensuring that all items are invoiced and paid on time.
Process titles, registration, contracts and help customer’s secure financing.
Provide general support to visitors, handle customer inquiries and complaints
Responsible for payroll, accounts payable, receivable and month end financial activities are processed correctly.
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved.
Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
Ensure that results are measured against standards, while making necessary changes along the way
Perform review and analysis of inventory management and keep the management properly informed
Ensure security, integrity and confidentiality of data
Monitor and maintain inventory
Maintain a safe and secure working environment
Requirements:
Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office along with strong computer skills
Knowledge of accounting, data and administrative management practices and procedures
Knowledge of clerical practices and procedures
Knowledge of business and management principles
Positive client, employee, and public relation skills while maintaining integrity and confidentiality
Benefits offered:
Paid vacation and Holidays
Health insurance
Dental insurance
Vision insurance
Education assistance or tuition reimbursement
Employee discounts
Workplace perks such as food/coffee and flexible work schedules
Company matched retirement plan
Job Type: Full-time
Pay: $39,000.00 - $52,000.00 per year
Benefits:
401(k) matching
Dental insurance
Employee discount
Flexible schedule
Health insurance
Paid time off
Professional development assistance
Tuition reimbursement
Vision insurance
Schedule: Day shift
Work Location: In person